6 Effective Ways to Improve Your School Admission Strategy

What makes a school great?

Great teachers? Skilled administrators? Cooperative parents? While all of these factors matter, the fact is that schools are ranked by student performance. Great students make great schools.

This is why administrators spend a great deal of time and energy deciding who gets to benefit from their institution’s resources and talent. Schools that choose their students have a powerful incentive to choose wisely. Knowing the type of academic environment you want to create is half of the problem solved. This knowledge helps justify existing competition within the educational sector, since each school is trying to find unique ways to improve the quality of the education it provides. 

The particulars of your academic environment may vary. For instance:

In the UK, 80.9% of applicants for secondary schools in 2019 received offers from their first preference school, while 90.6% of applicants at primary level received offers from their first choice school. In the US, 17 of the 1,364 four-year colleges analyzed by Pew Research admitted fewer than 10% of applicants in 2017, in contrast with the rest of the schools in their studies, which resulted in a rate of 53.3% admission of their applicants. 

What makes each strategy unique is its personalization: the most successful institutions personalize their processes to meet the needs of each student and parent the school serves. That’s why the best schools choose their students so carefully. An excellent admissions strategy has to go beyond simply picking the students with the highest scores. You have to pick the ones whose scores will increase the most as a result of your particular brand of education.

The better administrators can streamline this process, the more effective admissions processes will be. There are six major factors that school administrators will want to pay attention to when it comes to implementing better admission criteria.

1. Update Your Website in Real Time

There are few things more frustrating than searching for important information on an academic website and failing to find it. Parents, students, and even teachers who need timely, accurate information demand immediate, user-friendly access.

The way your school communicates online says a lot about its teaching ability. Good communication is more than a subconscious factor in many parents’ or students’ decision to apply. An up-to-date website ensures a steady flow of interaction and solid communication between staff and parents, making it vital in the preparation for admission inquiries. It doesn’t hurt to check out some of your competitor’s websites, with an eye towards what kind of improvements you can make on your own. This kind of research can help you choose imagery that goes hand in hand with the story your school tells, and with the professionalism of its staff.

2. Plan a Well-Thought Out Academic Timetable

A proactive school is one that ensures all its operations have a smooth and easy way of getting across. Using a platform like WPSchoolPress can help teachers communicate any and all updates regarding a yearly timetable, including scheduling events, exams, parent-teacher meetings, and more.  Parents can access the platform even on their phones. This gives them an easy window into their childrens’ lives even during a quick five-minute break at work – no phone call required. All the information will be displayed neatly enough for them to be able to make plans and respond to contingencies as they occur.

3. Make Submissions Easy

After finalizing the academic timetable for the year, schools need to start advertising open admissions on their websites. Having a streamlined, easy-to-understand submission process is key to capturing parents’ and students’ interest.For instance, instead of forcing users to look apply via email or Google Forms, you can display a branded registration form right on the opening page of the application tab. Front end registration helps to make the submission process easy and approachable while improving your school’s image and prestige in a way that free online form builders do not.

4. Respond To Applications Right Away

All applicants appreciate fast response times. Streamlining your admissions processes so that you can respond quickly to submissions is key to keeping students and parents engaged. Make parents feel as if you are working with them in real time, and have the best interest for their child in mind during every step of their journey.

Institutions that fail to respond quickly may lose students. The school that responds the fastest has a clear advantage in choosing the best students for each incoming year. Having a platform like WPSchoolPress at hand can ensure responses on a same-day basis, even having the option to accept or reject the application, and notifying the applicant instantly about the decision.

5. Notify the Applicants About the Next Steps Through Your Platform

Once you accept a student’s application, your staff has to notify the student and their parents. Anxiety can be high, so reduce the amount of time your student families spend refreshing their email inbox hoping for an answer. But congratulating the lucky student on their success is just the first step. Once they finish congratulating themselves, parents and students are going to ask, “What next?” 

This is where many colleges and universities implement pre-orientation programs to help guide new students into campus culture. This application acts as a bridge between admissions and actual school performance, improving school admissions strategies in the process.

Schools with a comprehensive digital platform may include a link where new students can login and access their user dashboard and fill the rest of their profile details. Many schools offer parents the same options in order to establish reliable channels of communication.

6. Begin Assigning Classes

Once students have their school user profiles completed, it is time to assign classes and send them on their way to academic success. This information must be on-hand and easy for teachers to access. 

Parents, students, and teachers should start the school year with a shared plan, regarding information on each class, academics, timetable, attendance, events and everything in between. Minimizing surprises will boost student confidence during this delicate time. 

Invest in Technology That Improves Student Outcomes

In a fast-paced, technologically-inclined world such as this, automation is key to reducing response times. There just isn’t room for slow institutional responses that cannot adjust to each new generation’s needs. Failure to accommodate can undermine an otherwise-solid academic plan. 

The greatest and most successful schools do not consider technology a “necessary evil”. They leverage mobile devices to improve academic performance and parent-teacher communication in ways never before possible. Parents and students will earn the greatest comfort from a school that simplifies their relationships with teachers, school administrators, and the greater academic community – and they won’t look any further.

How to improve parent-teacher communication

Your school’s teachers are already juggling multiple responsibilities. They don’t just trust employees of a school administration. They also have a responsibility to each and every student’s parents.

On top of a full-time job inside the classroom, teachers need to report on student performance and behaviors. Traditionally, this is done through monthly or quarterly parent-teacher conferences, but today’s parents need more.

The more hectic parents’ schedules get, the more actively they worry about their child’s well-being and academic performance. Modern school management software takes a huge burden off of teachers’ and parents’ backs, allowing them to transparently monitor child interaction with teachers, their progress through school, and their attendance. 

School administrators use tools like WPSchoolPress to improve parent-teacher communication by cultivating transparent relationships, setting the foundation for trust, address and resolve urgent school matters easily. 

Let’s look at how those issues get in the way of school communication, and how administrators can address those obstacles to encourage teacher involvement and parent satisfaction.

Transparency Leads to Greater Accountability

A child’s academic results are the result of a team effort. If grades are good, it means teachers are using effective methods to keep their students interested in the subjects, and leading them towards excellence. In turn, teachers and parents alike are motivated by their school administrators. It is your job to think of ways to improve student performance and ways which make parents decide that your school is the best school for their child.

When student performance does not meet expectations, it is not always due to the lack of interest on teachers’ behalf, but often due to a lack of transparency. Parents might receive the news of their child’s poor performance after it has already caught traction and formed a troubling pattern. This moment can be avoided altogether if schools assume greater responsibility for student conduct and performance. Administrators who empower teachers to communicate with parents in a transparent manner help build a solid foundation for student success. 

For example, one in six American students is chronically absent. Schools with better channels of communication between teachers and parents are able to reduce chronic absenteeism and keep at-risk students in the classroom.

Frequency is the Basis of Trust

As is the case in any relationship, trust is crucial, but it develops slowly, and its steadiness must be maintained continuously. Teachers should think of themselves as parents’ best friends when it comes to challenging and inspiring their young ones. 

Parents need to have the option to check up on their children with the same ease they get from consulting their GPS to get directions to a destination. The more frequently parents have access to academic scores, performance metrics and the behavioral information for their child, the more at ease they will be leaving the fate of their young ones in the school administration’s hands. This will make it more likely that they will give their seal of approval to the school as their child’s second home. 

Frequency and consistency in communication will ensure strong compatibility between the school and the parent, one which reassures parents they made the right choice for their child’s education.

Happy Teacher, Happy Parent

In order for kids to excel academically, the well-being of a teacher is equally important as their own. A teacher must feel like caring mentors rather than underappreciated babysitters.

Every parent has concerns they wish to bring up with their child’s teacher, but it is next to impossible to hold a satisfactory one-on-one meeting in increasingly crowded classrooms. Teachers can streamline some of the most important elements of parent-teacher communication. Updates, reminders, and student performance information can be released simultaneously through a simple SMS text that helps teachers deal with every student’s parent in a more pragmatic and efficient manner.

Not only is it important for teachers to relay updates regarding parent concerns, but it is crucial that they do it in a timely manner. If a problem arises, parents have the right to know about it immediately. This involves parents from the start, leading to a more effective solution through effective parent-teacher partnership.

Extracurricular Communication

Parent-teacher conferences can’t address every issue a student may have. Urgent matters can occur in between parent-teacher meetings and must be dealt with through other means. Every school must implement a communication side channel. Phone calls, video calls, emails, texts, can all be utilized for concise and to-the-point updates or reports, rather than releasing a long letter that outlines the general issues, at the beginning of each month.

In today’s hyper-connected, mobile-first world, parents need to feel like they are in the classroom, in the school halls, and close to everything happening in their children’s fast-paced, ever-changing academic and social life. Making information easily accessible and available is just the first step. The next is streamlining the internal structure of the school administration. School administrators need to reduce the barriers between parent and teacher communication.

Parents demand access to student report cards, records compilation, accounts, admission forms, attendance records, and a session calendar. Schools that offer this information in an easy-to-use platform establish themselves as leaders in education. Those that go the extra step can offer personalized SMS messages alerting parents to important developments inside and outside the classroom.
To learn more about how you can make your students’ parents feel more involved and trusting,  see our live demo of WPSchoolPress. Empower your school staff to send updates to parents in a transparent, accessible manner through an easy-to-use system.

5 Best Techniques to Improve School Management

Building a sophisticated society of literates globally largely depends on school management techniques. However, the implementation, formulation, and dissemination of school management techniques have become a global challenge because of lack of a universal education system. Therefore, school management boards, federal, and state governments must adopt new strategies to manage their resources and ultimately develop a productive school culture. Here are the 5 most effective techniques to improve school management system.

Adopt Smart School Administration

Schools administrators should implement smart administration to improve efficiency and enhance professionalism in school administration. WPSchoolPress smart administration features such the add/update/delete students information feature that allows administrators to edit student’s information. Other administrator features also allow you to change the teacher’s information, manage logins by the system users, including teachers, parents, and students.

 With the vast admin features an administrator can disseminate notification or news messages on all the user dashboards and can conduct chat conversations . Managing information such as school events and services such as transportation also becomes easier if a school adopts smart administration.

Promote a Stress-Free Student Environment

School managements must develop a stress-free culture. An effectively organized school incorporates biweekly interactive activities that improve teaching and overall management. Administrators must strive to build a lively learning environment that enhances academic management of school policies. Activities such as mind games, motivational speeches, and entertainment seminars help build a lively school community. 

WPSchoolPress recommends the WPSchoolPress Calendar for scheduling events that further promotes inclusivity and proper planning for school activities that promote a stress-free learning environment, enhancing school management. Administrators should also engage with the stockholders through the WPSchoolPress smart admin feature to allow students to access their own dashboards and have information about personal academic progress like exam grades, attendance, class schedules, holidays etc. 

Adopt an Effective Classroom Management

Classroom management refers to addressing the problem of overcrowding in learning rooms. School administrators should ensure that they collect accurate data that is efficient in spreading students and teachers proportionately. WPSchoolPress allows school administrators to organize classrooms by assigning teachers (class coordinators) who take responsibility for specified classes. Such administrative strategy helps in limiting the students in class by allowing an administrator to add students and enhance classroom organization.

Manage Your Staff/Teachers

Your school staff teaches, evaluate, and discipline students. They contribute to the overall student achievement and discipline levels. For instance, underqualified teachers can contribute to creating an uncontrolled environment that can frustrate school management efforts. Therefore, it is essential to invest in developing a team of qualified teachers who can raise the standards of an institution. The school must adopt policies and strategies to check teacher’s qualifications and ascertain their licensing. 

We recommend the use of WPSchoolPress teacher’s features to maintain data of all the teachers. The administrators can keep track of daily teachers’ attendance, manage subjects, monitor evaluation process or schedule regular staff meetings to improve performance and enhance school management. Use the WPSchoolPress admin to monitor, teachers’ activities such communication with students and parents to improve staff management.

Schedule School Holidays and Leaves

WPSchoolPress Calendar enables school administrators to schedule school holidays in advance before starting a new school year. It has an inbuilt calendar denoting all students, parents, and teachers about these holidays/festivals. School stockholders can, therefore, plan for these holidays to avoid confusion and absenteeism from school.

P.S. WPSchoolPress recommends all the schools to be updated with technology and try free school management live demo having WPSchoolPress exclusive features that aids administrators in school management tactics to utilize resources in a better way.

Free Download WPSchoolPress is free to use FOREVER. Download your free plugin now!